Bids & RFPs

Current Invitations to Bid 

It is the bidder's responsibility to ensure that the most complete and current version of the bid document has been downloaded or otherwise obtained, including any addenda. Amended bids received without the applicable addenda will be rejected as incomplete. 

The City of Mill Valley provides this information as a public service. Information is intended only as a notification of available bidding opportunities. This information is not the official advertising for the City of Mill Valley and the City shall not be liable for damages or costs incurred in connection with the use of, or any reliance upon, any information contained herein. When discrepancies occur, the information contained in the bid documents shall prevail.

Open Bids:

  1. 2024 Preventative Maintenance Project (Rebid)

Plans & Specs (PDF)
Notice to Bidders (PDF)

2024 Preventative Maintenance Project (R) includes multiple maintenance treatments based on the recommendations from the Five-year Pavement Maintenance Plan (adopted in October 2022), review of current conditions, as well as available funding. Treatments include one or a combination of the following - base repair dig outs, crack seal, slurry seal, and asphalt rubber cape seal.

Pending favorable bids, construction on the 2024 Preventative Maintenance Project is anticipated to begin in Summer 2024 and be completed in Fall 2024.

BID OPENING:
Thursday, March 7th, 2024
2:00PM
Mill Valley City Hall, Council Chambers (Upstairs)

Contact:
Calvin Gee, Project Manager
cgee@cityofmillvalley.org

  1. 2024 Sewer Improvement Project

The proposed scope of work includes the rehabilitation of sanitary sewers on and within several streets in the City of Mill Valley.  As outlined in the schedule of bid items, this work includes, but is not limited to, implementation of water pollution control plan; traffic control;  potholing to locate utilities; asphalt removal; removal and replacement of concrete curbs and gutters, sidewalks, and driveways; clearing and grubbing, excavation, subgrade preparation, placement and compaction of aggregate base; replacement of sanitary sewer pipelines by open trenching; rehabilitation of reconnection and repair/replacement of sewer laterals; placement of asphalt concrete pavement; applying striping, and markers; and all other work as shown on the Plans, as called for in the Special Provisions, and as directed by the Engineer.

BID OPENING:
Tuesday, March 12th, 2024
2:00PM
Mill Valley City Hall, Council Chambers (Upstairs)

Closed Bids:

  1. 2024 Preventative Maintenance Project

2024 Preventative Maintenance Project includes multiple maintenance treatments based on the recommendations from the Five-year Pavement Maintenance Plan(adopted in October 2022), review of current conditions, as well as available funding. Treatments include one or a combination of the following - base repair dig outs, crack seal, slurry seal, and asphalt rubber cape seal. The project also includes curb ramp construction and replacing of existing traffic striping. 

Pending favorable bids, construction on the 2024 Preventative Maintenance Project is anticipated to begin in Summer 2024 and be completed in Fall 2024.

BID OPENING:
Thursday, January 18th, 2024
2:00PM
Mill Valley City Hall, Council Chambers (Upstairs)
BID RESULTS (PDF)
ALL BIDS REJECTED

  1. Notice of Request for Qualifications

In the interest of emergency preparedness, the City of Mill Valley Department of Public Works (DPW) desires to develop a shortlist of General Contractors to call on in the event of a disaster.

Emergency - RFQ On Call General Contractor (PDF)

Addenda #1 - RFQ On Call General Contractor (PDF)

Timeline:

Date

Event

November 30, 2023

Release Request for Proposals

December 15, 2023

Proposer’s Questions Due by 3:00 p.m.

December 20, 2023

City’s Responses to Questions Due

Friday December 22, 2023

Proposals Due by 3:00 p.m.

By Friday January 12, 2023

Proposals Evaluated by City

By week of January 15, 2023

Notice of Inclusion on Shortlist
(subject to expedition or delay without notice to proposers)

  1. Downtown Tree Thinning

The City of Mill Valley hereby requests proposals for tree thinning of downtown trees from a qualified tree maintenance business that is duly registered and licensed with either a C61-D49 or C27-D49 license in the State of California. Services shall include pruning of approximately 44 trees as required by the Public Works Operations Superintendent at locations identified in Exhibit A and shall be performed in Fall 2023. Redwoods, and trees not adjacent to buildings are not included in this proposal. 

Interested businesses are invited to submit proposals in accordance with the requirements of this Request for Proposals (RFP). The proposals shall be emailed to operations@cityofmillvalley.org on or before 4 p.m., Friday, November 3, 2023.

Downtown Tree Thinning Details (PDF)
Downtown Tree Thinning Addenda (PDF)
Downtown Tree Thinning Addenda 2 Corrected (PDF)
Downtown Tree Thinning Addenda 3 (PDF)

Tree Thinning Bid Results - November 3, 2023 (PDF)

  1. Sanitary Sewer System Maintenance Services
  2. Details

Activity A: Routine (Scheduled) Sewer Line Preventive Maintenance Cleaning services include but are not limited to tasks such as performing regularly scheduled gravity sewer and manhole inspections and cleaning, pump station wet well cleaning and associated record keeping during regular business hours, which are Monday to Friday 7:00 a.m. to 3:00 p.m.  In addition, closed-circuit television (CCTV) inspection and reporting of facilities, USA mark and locate services, and private sewer lateral inspection, in compliance with agency specifications may be requested by individual member agencies. 

Activity B: Emergency (On-Call) Response Sewer Line Clearing and Clean-up services may include but are not limited to tasks such as responding to and addressing sanitary sewer spill overflows (SSO), completing associated minor repairs, posting public notices and related record keeping on a 24 hr per day/7 days per week basis, 365 days per year.

Bid Due Date & time:
2:00 PM, June 29, 2023 to:
Tom Levin, Project Manager
Sewerage Agency of Southern Marin (SASM)                                                  
450 Sycamore Avenue
Mill Valley, CA 94941


  1. Emergency On-Call Tree Services
  2. Details

Emergency On-Call Tree Services

The City of Mill Valley hereby requests proposals for on-call tree services from a qualified tree maintenance business that is duly registered and licensed with either a C61-D49 or C27-D49 license in the State of California. Services shall include emergency on-call tree services as required by the Public Works Operations Superintendent at various City locations, and shall be performed on an on-call basis. 

  1. 2023 Pavement Rehabilitation Project
  2. Plans & Specs

The project is located on Buena Vista Avenue, Longfellow Road, and Monte Vista Avenue in the City of Mill Valley. The work generally consists of mobilization; setup and maintenance of a traffic control system; developing and implementing a water pollution control program; cold planing, removing and disposing of asphalt, concrete, base and/or native materials; placement of hot mix asphalt (HMA) and rubberized hot mix asphalt (RHMA); miscellaneous concrete construction; lowering and adjusting utility frames and covers; replacement of traffic striping, pavement markings and raised pavement markers; and cleanup of the project area.

Bid Opening: Tuesday, February 28, 2023 - 2:00PM
BID RESULTS (PDF)

  1. Frontage Road Force Main Replacement Project
  2. PLans & Specs

FRONTAGE ROAD FORCE MAIN REPLACEMENT PROJECT

The proposed scope of work includes the rehabilitation of sanitary sewers on and within several streets in the City of Mill Valley.  As outlined in the schedule of bid items, this work includes, but is not limited to, implementation of water pollution control plan; traffic control; locate utilities; asphalt removal and replacement; removal and replacement of concrete curbs and gutters, sidewalks, and driveways; clearing and grubbing, excavation, subgrade preparation, placement and compaction of backfill and aggregate base; installation and replacement of sanitary sewer pipelines by open trenching, pipe bursting, cured-in-place pipe (CIPP) rehabilitation; reconnection of sewer laterals; modification and rehabilitation of manholes; construction of new manholes; abandonment of sewer force main; installation of new sanitary sewer force main and valves; restore damaged striping and markers; and all other work as shown on the Plans, as called for in the Special Provisions, and as directed by the Engineer. 

Bid Opening: Thursday, February 23, 2023 - 2:00PM
BID RESULTS (PDF)

Public Notice for Work on Buena Vista Avenue (PDF)
Public Notice for Work on Longfellow Road (PDF)
Public Notice for work on Cascade Drive (PDF)

  1. 2023 Patch Paving Project
  2. Scheduled Streets

2023 PATCH PAVING PROJECT

The proposed scope of work includes removal and replacement of asphalt concrete pavement (digouts), removal and replacement of curb and gutter, and all other work as specified in the Special Provisions, and as directed by the Engineer. 

Bid Opening: Tuesday, February 7, 2023 - 2:00PM
BID RESULTS (PDF)

  1. 2023 Slurry Seal Project
  2. scheduled streets

2023 SLURRY SEAL PROJECT

The proposed scope of work includes a slurry seal of various streets in the City of Mill Valley. This work includes, but is not limited to, implementation of storm water pollution and prevention; traffic control; applying asphalt slurry seal; applying striping, markers, crosswalks and legends; and all other work related to slurry sealing the existing roadways and restoring the street striping, and installing new striping. Actual field work may not begin until June 12, 2023. 

Bid Opening: Tuesday, February 21, 2023 - 11:00AM
BID RESULTS (PDF)

  1. Downtown Paving and Sidewalk Rehabilitation Project - Phase 3

DOWNTOWN PAVING AND SIDEWALK REHABILITATION PROJECT - PHASE 3

Bid Due Date:    11/22/22 
Bid Due Time:    2:00 PM 
Bid Tabulation (PDF)
Apparent Lowest Bid Packet - Interstate Grading and Paving, Inc. (PDF)

  1. Roque Moraes Drive Guardrail Project

ROQUE MORAES DRIVE GUARDRAIL PROJECT

Bid Due Date:    11/15/22 
Bid Due Time:    2:00 PM 
Bid Tabulation (PDF)
Apparent Lowest Bid Packet - Midstate Barrier, Inc. (PDF)

Questions or Comments:

Ahmed A. Aly
aaaly@cityofmillvalley.org
(415)384-4755